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How do I create a mailing list or distribution list?

As you might have guessed already, a room is the entity providing this functionality. You need to have at least room-aide privileges to access this feature. By default, you may want to choose public BBS-Rooms or public mailfolders for this; you may however find usecases where other roomtypes make sense too.

Citadel incorporates a fully functional listserver. It provides both single-message and digest modes, and allows self-service subscribe/unsubscribe via Webcit, and Aide controlled subscription. Multiple email addresses can be added at once; You also can choose email addresses from all your addressbooks.

The administration screens in WebCit (Advanced →Advanced room commands → Edit or delete this room → Mailing list service) provide the most intuitive way of configuring and managing a list.

This screen offers also the ability to…

  1. add system global mail aliases for this room; for the way in, multiple addresses may be chosen; default is room_<the roomname>@yourcitadel.org
  2. choose the alias which should be used as “from-address” for this room when it sends mails to subscribers
  3. Add Recipients in digest (one mail per day) mode
  4. Add Recipients (each mail)
  5. Choose message post policy
    1. “Allow non-subscribers to mail to this room.” → anybody can send mail to this room. Also usefull if you want to run a shared mailbox ala info@; else messages to all of the subscribed recipients may be sent from:
      1. every local user
      2. network users from other citadels
    2. “Room post publication needs Admin permission.” → a newsleter multicast list - the room aide can send mails to a list of recipients, they may not answer.
    3. “Allow self-service subscribe/unsubscribe requests.” → users may choose to subscribe / unsubscribe via webinterface; the URL you should propagate i.e. on your public website follows in the next line.
  6. participate in other mailinglists; you may use this to bridge a room to a remote mailinglist.

You can do most of this from the text mode client as well.

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